Resource Calendar

Overview

The Resource Calendar helps you plan and balance team workload over time, ensuring no one is overworked or underutilized.

Resource calendar view showing weekly/monthly team member schedules with workload bars
Resource calendar: Weekly and monthly team schedules with workload bars

Understanding Capacity

Capacity shows available working hours per team member:

  • Standard workday: 8 hours (configurable)
  • Weekend days: Excluded by default
  • Holidays: Can be configured per organization
  • Part-time members: Custom hours per day

Features

Work Status Overview

Quickly review what the team focuses on today:

  • Per-member summary of today’s assigned tasks
  • Compare remaining, required, and tracked hours
  • Surface how many more hours the team needs today
Work Status view showing today's team workload, remaining hours, and quick actions
Work Status: Today's workload snapshot with remaining effort

Statistics by Assignee

View each team member's workload and progress at a glance in the project statistics:

  • Time metrics: Original estimate, current estimate, elapsed time, remaining time, and remaining MM
  • Progress and ratio: Individual progress percentage and workload ratio relative to the project total
  • Task count and summary: Number of assigned tasks per member and overall project statistics
Project statistics by assignee showing workload distribution, progress, and remaining hours
Statistics by assignee: Workload distribution and progress overview in the project statistics view

Configuring Holidays

  1. Open the Calendar from the sidebar to access the organization calendar.
  2. Select the year and click "Register Exception Day" to add holidays or special schedules.
  3. Choose whether each entry covers the whole team or selected members.
  • Enter single dates or ranges manually to reflect company-specific schedules.
  • Use CSV "Import" and "Export" to bulk manage entries or keep backups.
  • Click "Import Holidays from External Service" to pull national holidays automatically.
Organization calendar holiday settings with manual entry, import, export, and external service options
Organization calendar: Manage holidays with manual entry, CSV tools, and external imports

Holidays are automatically excluded from capacity calculations.

Balancing Workload

When you notice imbalance:

  1. Identify overloaded members (red indicators)
  2. Find members with spare capacity (green indicators)
  3. Reassign tasks by changing the assignee
  4. Watch the calendar update in real-time

Tips

  • Review calendar weekly to prevent burnout
  • Leave 10-20% buffer capacity for unexpected work
  • Use calendar view when planning new project timelines
  • Check calendar before committing to deadlines