Why Plexo
Plexo is not just a WBS tool, but a real‑time collaboration‑first project operations platform. The comparisons below highlight how Plexo differs from popular tools.
Real‑time Collaboration (User‑friendly)
| Feature | Notion | Jira | Trello | Plexo |
|---|---|---|---|---|
| Edit together (live) | Yes (doc) | No (form‑based) | No | Yes |
| No overwrites (safe merge) | Documents only | No | No | Yes |
| One update, everywhere (WBS/Board/Gantt) | Limited | Board updates near real‑time | Board‑level push | Instant across views |
| Comments sync instantly | Basic | Basic | Basic | Instant across views |
| See who is online | Yes | Limited | Limited | Online users only |
| Offline use | Limited | No | No | Coming soon |
Note: The scope and method of real‑time sync are summarized from public docs and common usage. Plexo is designed to collaborate without conflicts at the data‑structure level, not only documents.
Compared with Jira / Asana
| Feature | Jira / Asana | Plexo |
|---|---|---|
| Initial setup | ⚙️ Complex workflow/schema setup | ✅ Ready‑to‑use WBS‑centric defaults |
| Learning curve | 📚 Training needed for admins and users | ✅ Consistent interactions across WBS/Board/Gantt |
| WBS consistency | ⚠️ Often separated from boards/reports | ✅ Single data model keeps all views in sync |
| Time / progress | ⏱️ Depends on add‑ons/external apps | ✅ Built‑in estimates/effort/remaining & reports |
| Resources | 🔌 Add‑ons/manual management | ✅ Built‑in resource calendar & load management |
| Cost | 💸 Multiple licenses/add‑on costs | 💰 Consolidated under one subscription |
Compared with Excel
| Feature | Excel | Plexo |
|---|---|---|
| Collaboration | ❌ File‑based, version conflicts | ✅ Real‑time co‑editing & presence |
| Calculation & prediction | ⚠️ Formulas maintained manually | ✅ Auto updates for estimates/effort/remaining |
| Visualization | 📝 Charts crafted manually | ✅ Gantt/Board/Reports included |
| Versioning | 🗂️ Duplicate files, email sharing | ✅ History/events tracking |
| Accessibility | 📁 Local/network dependent | 🌐 Web/mobile access |
| Accuracy | ⚠️ Prone to human error | ✅ Structured inputs and validation |
Compared with Notion / Trello
| Feature | Notion / Trello | Plexo |
|---|---|---|
| Kanban | 🗂️ Card‑first; limited task structure | ✅ Consistent hierarchy/fields across WBS–Board |
| WBS | 📄 Doc/DB‑centered; tree constraints | ✅ 3‑level WBS with task metadata |
| Time management | ⏳ No or limited Gantt/remaining time | ✅ Built‑in Gantt/estimates/effort/remaining |
| Statistics | 📊 Basic/templates dependent | ✅ Reports by assignee/priority/status |
| Forecast | 🔮 Manual/external tools | ✅ Forecasts from progress/effort data |